This is the format we deliver after an on-site inspection — a checklist scored against your specification, findings with photo evidence, and a plain-language verdict you can act on before releasing payment.
Everything below uses placeholder names and invented findings. It is a format illustration only — not a record of any real inspection or client.
Report no. SAMPLE‑0000
Inspection date [DD Mon YYYY]
Issued [DD Mon YYYY]
Inspector [Name], CXRT Co.
| Client | Sample Co. Ltd. (placeholder) | Client PO ref. | PO‑SAMPLE‑001 |
| Manufacturer | Sample Manufacturer Co., Ltd. (placeholder) | Factory location | [City], [Province], China |
| Product | [Equipment / component description] | Order quantity | [N] units |
| Inspection type | During production / pre-shipment | Reference documents | Spec sheet rev. [x], GA drawing [no.], approved sample |
Quantity and core specification conform. Two minor issues were found — a missing corrosion-protection coat on four brackets, and export packaging that is not yet crated for sea freight. Neither affects function; both are quick corrections. We recommend holding balance payment until the factory sends corrected photos, which we will verify remotely at no extra charge.
Checklist
| Check | Notes | Result |
|---|---|---|
| Quantity vs. purchase order | Full count completed; matches PO quantity | Pass |
| Model / part number & markings | Nameplate data matches order; serials recorded | Pass |
| Key dimensions vs. drawing | Sampled [n] units; all within tolerance | Pass |
| Material / certificate check | Mill certs sighted and photographed; match spec | Pass |
| Surface / corrosion protection | 4 of 24 brackets missing final coat | Minor |
| Function / acceptance test witnessed | No-load run and pressure test observed; results logged | Pass |
| Workmanship | Welds and finish acceptable; minor tooling marks noted | Pass |
| Packaging for export | Units wrapped but not yet crated for sea freight | Minor |
| Shipping marks & labelling | Not yet applied at time of visit | Pending |
| Export documents on file | Packing list drafted; commercial invoice pending | Pending |
Findings & evidence
Recommendation
Do not release the balance payment yet. Ask the factory to (1) apply the missing corrosion coat, (2) crate the units for sea freight, and (3) apply shipping marks per your instructions. Have them send photos of all three; CXRT Co. will verify remotely and issue a one-page closure note. Estimated correction time: 2–3 working days.
Methodology & limitations (sample text). Inspection carried out on-site against the reference documents listed above, using sampling for dimensional and cosmetic checks and 100% checking for quantity. Findings reflect the condition of the goods at the time and place of the visit only. This report is not a guarantee of the goods and does not transfer liability for the manufacturer's performance. On a real engagement, CXRT Co.'s liability is limited as set out in the signed service agreement. — This document is a format sample; see the notice at the top.